The names on the shipping label: all you need to know3 min read


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Writing names on the shipping label may seem the easiest part of the process. However, by understanding their meaning you will know which names should appear: needless to say, this will get the parcel delivered in the right hands.

The shipping life cycle is made of several processes, where different persons cooperate together to bring the parcel safe to the final destination. Knowing the responsibility of each person involved will help you filling the parcel label, making your shipping experience smoother and easier.

Pick-up of the shipping: differences between a sender and a consignor

The very first person involved in the shipping process is the sender. A sender is the owner of the goods that need to be shipped. Sometimes, if the sender is a company, it can also be the supplier of the good. The sender also identifies as the shipper, as this is the figure who organizes the shipping and arranges the pick-up.

If the sender is also the one handing the package to the courier at the pick-up, then we can define him as a consignor. The consignor will be the only legal owner and responsible for the package and its content until it is successfully delivered.

Delivery of the parcel: the role of the consignee and the notify party

When the delivery date arrives, the courier delivers the parcel to the consignee: this is the person whose name is written on the label placed on the parcel and is also known as a receiver.

At times, you may need to specify on the label the name of the notify party. This is the person who needs to be informed once the parcel is successfully handed over to the consignee.

The notified party could be the company which supplied the good, therefore the sender; it could be the consignee as well in case of a delay or, at times, if the parcel is confiscated.

Delivering to a company: which name should be written on the label

Deciding to have a parcel delivered to a company is not uncommon, in fact, this can be an advantage if the receiver of the package is rarely at his personal address. Whether the company is the consignee itself, or one decides to receive the package at his workplace, it is important to know how to fill out the label.

In the field “Consignee/Receiver” the name of the company should appear first: this will let the courier know he’s looking for an office or a public building rather than a private house. Right next to it, there should be the name and surname of the intended receiver of the shipment.

You don’t want the person at the reception desk to refuse the package because it is not among the ones the company was expecting. Having the name of the employee on it will certainly give a clearer view of the situation. However, in order to avoid any misunderstanding, it’s better to inform the reception (or someone in the company who is in charge of receiving the packages) of the expected delivery in advance.

Keep in mind that it is necessary to verify whether the company policy allows private deliveries at its address. Some companies will not accept deliveries which are not business-related, so be sure to get more information before picking it as a delivery address.

Last modified: February 14, 2019

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