Shipping to Trade Shows with Eurosender

Shipping to trade shows and exhibitions in Europe and worldwide

International trade shows are the perfect opportunity to network with other industry professionals and consumers, attract new business and keep up to date with the latest products. At Eurosender, we offer a range of trade show logistics solutions to ship exhibits and materials to trade shows by courier and pallet delivery to international trade fairs and events all over the world. Whether you need to arrange to ship to industrial trade shows, gaming conventions, retail fairs, or anywhere else, shipping to exhibitions in Europe and overseas is cost-effective and reliable with Eurosender.


Book delivery for trade booths to events in Europe and overseas

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Things to consider before shipping exhibits and materials to trade shows by courier

Before booking delivery for trade booths and shipping displays to events and exhibitions in Europe or overseas, there are a few things to keep in mind to minimise the risk of damage during transport and to avoid any other issues These include:


Before shipping displays to and from exhibitions, proper dismantling and packaging are crucial – a damaged display is unlikely to attract new customers and you don’t want to lose your display products before you get there. Pallet delivery to international trade fairs and events is the ideal solution for delivering trade booths to events around Europe and overseas. For guidelines see our dedicated page. For packing instructions for a range of different smaller items, see our pack and ship pages.

Prohibited and restricted items

Always check that your expo displays and products aren’t considered prohibited or restricted by couriers to avoid failed deliveries when shipping to trade shows and exhibitions in Europe and overseas.

Customs procedures and regulations

When shipping to exhibitions overseas, you should check the local customs regulations carefully, to ensure your products or displays are not prohibited from entering the country.

Insurance and tracking

All standard shipments booked through Eurosender are covered by basic insurance included in the price, and additional insurance is available to purchase at discounted rates. Furthermore, when booking with Eurosender, you can easily track your trade show display shipments every step of the way.

Common issues when shipping displays to exhibitions and how to avoid them

Arrived too late
Exhibitors are given a specific time-frame for deliveries to take place before the event, but if your exhibition stand arrives too late, you may lose your opportunity to showcase your products at the event. Make sure you book your delivery ahead of time and select the earliest possible pick-up date during the booking process.
Incorrect delivery entrance
Most convention centres have multiple loading docks, to cater to the many exhibitors shipping displays and products ahead of the trade show, all at the one time. Be sure to provide your allocated dock number before shipping exhibits and materials to trade shows by courier.
No onsite delivery contact
You should always provide the full contact information of an onsite trade show contact, who will be responsible for overseeing the delivery of trade booths to events overseas. Be sure to provide a local telephone number in case the courier decides to call.
Missing address information
Providing an accurate and complete address, including the name of the building or complex, full name of the trade show, event hall and trade show booth number, is essential to ensuring successful delivery. See our example below.
Most trade shows may also provide you with forwarding labels which tell receivers where your products and stands should be delivered too inside the event. Be sure to label all boxes, pallets and displays carefully.


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Providing a correct address when shipping to exhibitions in Europe and overseas

One of the most essential things when arranging delivery to a shared workspace is the address. Errors in the address bar are often the reason for a failed delivery when sending a parcel to a coworking space. To avoid this inconvenience, follow the guidelines below to ensure you receive your parcel to the correct coworking space address.

  1. Country
    Choose the country of pick-up/delivery.
    Ex.: Germany
  2. Name & Surname
    Add the name of the trade show, followed by the full name of the consignee.
    Ex.: Ambiente Consumer Goods Expo, John Graham
  3. Address
    Fill out the address in full, including the name of the convention centre.
    Ex.: Messe Frankfurt GmbH, Dock 3, Ludwig-Erhard-Anlage 1
  4. Additional info – Optional
    Keep in mind that the courier doesn’t always take this info into consideration.
    Ex. Booth no. 62, ‘Containers and More’
  5. Zip code
    Add the zip code
    Ex.: 60327
  6. Town/city
    Add the full name of the town or city.
    Ex.: Frankfurt am Main
  7. Phone number
    Add the local phone number of the consignee
    Ex.: +49 697575 6075


Shipping to exhibitions in Europe and overseas with Eurosender

Whether you need to ship bulky displays to exhibitions abroad, or a few products to industry trade shows, trust Eurosender’s range
of logistics solutions to suit any trade show shipping requirement:

Priority Express service

Expedite worldwide deliveries in 24-72 hours
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Standard shipping

The most price-convenient option for shipping boxes
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Freight Service

Send bigger shipments and furniture on pallets
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Dedicated Van Delivery

Dedicated to your direct delivery within Europe
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Do you have special requirements? Get an individual offer

Frequently asked questions about shipping exhibits and materials
to trade shows by courier

What kinds of trade shows can Eurosender arrange delivery to?

Eurosender can arrange affordable and reliable shipping to trade shows and exhibitions in Europe and worldwide, including industry trade shows, toy fairs, gaming conventions, salon industry trade fairs, hospitality conventions and more. Some of the more well-known trade fairs include Milano Congressi, CeBit, VIPARIS, just to name a few. If you need reliable trade show logistics solutions, trust Eurosender’s network of world-renowned international carriers to ship displays to exhibitions anywhere in the world at the best price available.

If you are unsure which solution is right for your exhibit, contact our experts who will be happy to provide expert advice for any shipping requirement.

What is the best way to ship bulky displays to trade shows and exhibitions in Europe?
The fastest and most convenient way to ship large items to trade shows and exhibitions in Europe is to book a van delivery service, for direct transport with no-stop overs. This way minimal packing is required, and your displays, exhibition stands and products can be delivered at once. You can receive an instant price for van delivery on most European routes, right now on our booking engine.
What is the most cost-effective solution to deliver trade booths to events overseas?
Booking a pallet delivery to international trade fairs and events is the most cost-effective way to deliver a trade booth or exhibition stand to an event overseas. Bulky items like expo displays, stands and booths should be packed onto pallets, for easy loading and unloading to events and allows for more stable transport, minimising the risk of damage. To get a price for an international freight shipment, simply select the number of pallets and the pick-up and delivery locations to request a tailor-made offer in the shortest time possible.