A packing list is a document that accompanies a shipment and provides a detailed description of the contents of the parcel or container. Along with details about the quantity, weight, and dimensions of each item, the packing list also includes a description of how the goods are packed, outlining any special handling instructions or markings.
Packing lists are often required for international shipping to help customs officials verify the contents of the shipment and ensure that all necessary documentation is in order.
While it is good practice to include a packing list for facilitating the import/export process, it is not always necessary.
Check whether a packing list is required for your shipment by using the following approaches:
The details required for completing a good packing list include, but are not limited to:
The packing list is a valuable document that the freight company uses to determine what items are being shipped and how they should be packed. Packaging your items with care and attention is important to avoid any mishaps during shipping. Here are some tips to help you create an effective packing list:
Ensure that the packing list is complete by listing all items being shipped, whether they are in boxes or loose.
To ensure safe delivery, it is important to label all items with your name, address, and contact information for easy identification by the freight company.
Use clear and concise language to describe the goods being shipped. Avoid using overly technical terms or abbreviations that may be unfamiliar to the reader.
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The following are alternative names for a packing list: bill of the parcel, delivery docket, delivery list, manifest, packing slip, shipping list, and unpacking note.
The packing list is created by the seller for the buyer’s use. It helps all parties involved in the shipping process to handle the goods properly. The information on the packing list must match other shipment documents like the commercial invoice, bill of lading, or air waybill. This ensures consistency and forms part of the necessary audit trail to meet regulatory requirements and maintain proper record-keeping.
A packing list is an itemised document of the contents of a shipment, while a bill of lading is a legal document that serves as a contract between the shipper and the carrier and provides information about the shipment.
Yes, it is important to include the packing method and type of packaging materials used on the packing list, particularly when the packaging contains wood, such as pallets, wood chips, or sawdust. This is because some countries require these materials to undergo fumigation or heat treatment upon arrival, while others may accept a treatment certificate obtained before shipping.
You can submit your packing list, along with your proforma invoice and other necessary shipping documents, to us online. Once your order is confirmed, we will send you email instructions to assist with the submission process.