Different types of shipping documents are required according to the kind of content you are sending. We have compiled the list of shipping documents that you need both for parcels and freight upon import or export. Find in detail what each of these transport documents for import and export mean to ensure you have all the required paperwork in place and have smooth delivery of your goods.
PARCEL & FREIGHT DOCUMENTS
The proforma invoice is a document required for international shipping with Eurosender. You will get the proforma invoice after you finalise the booking process and order the shipping service. You will then have to insert the required details, print the proforma and hand it to the courier. This invoice can be used as part of the customs clearance documentation and the customs will be calculated based on this document. Bear in mind that the proforma and the label should contain the same information.
The proforma invoice contains all the relevant information about your shipment, including:
You will either be required to have a proforma invoice, commercial invoice or other declarations (CN22/CN23), depending on who is sending the package. For commercial goods, the sender has to provide a commercial invoice and the rest of the shipping documentation required for customs clearance. This document helps the customs authorities determine the applicable taxes and duties to the shipment.
The commercial invoice should include all the details related to this trade, such as:
As a retailer, you need to provide a certificate of origin usually issued by the chamber of commerce. This type of shipping document proves that a specific product was obtained, produced, manufactured or processed in a particular country. The customs authorities may ask for the certificate of origin in some instances. Certain countries may have additional and different country-specific certifications, so it’s essential to check this further with the respective countries.
The shipping label displays the essential information about your shipment that enables your shipment to reach its destination. Generally, it contains all the necessary information about the pickup and delivery addresses, the details about the sender and the recipient, tracking codes, the package quantity, content and weight. Additionally, it also includes information about the shipping method and the name of the carrier company. Unlike the other shipping documents, the shipping label has to be physically attached to the package.
The customs declaration form serves the same purpose as the commercial invoice, to help the authorities to determine the applicable customs duties and taxes to the shipment. The customs declaration is a document required for international shipping.
ADDITIONAL FREIGHT DOCUMENTS
The packing list is an integral part of the shipping documentation required for transport and includes all details about the international transaction. Usually, this shipping document is not used for customs purposes but as a supporting document for BoL preparation. It includes information such as the details of the consignee and consignor, what item can be found in each container, the measurements and weight of the containers, the quantity, specific marks and numbers and other necessary additional information.
The shipper’s letter of instruction gives the authority to the freight forwarder to act on behalf of the contracting parties for the international trade. This transport document is vital for export. It contains all the necessary instructions for the exchange, such as the details of the shipper and the consignee, the notify party, the departure and destination, product description and measurements and other special instructions.
Usually, the exporter needs to fill out the inland bill of lading that serves as a contract between the two parties. This transport document for export states what goods are transported, who is paying, the pickup and destination points.
The sender will usually conclude a shipping insurance contract with the transport company or with specialised companies directly. This specific type of transport document for insurance defines the scope of the risks covered for the transit.
The transport insurance certificate specifies the type of coverage for the products.
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The dangerous goods form contains all the necessary information for the carrier that the cargo complies with all the regulations. The sender needs to provide this documentation as it is crucial information for further handling of the shipment. This document contains all information about the consignee and consignor, the air waybill number, the airport departure and destination, the shipments content, the classification, packaging, markings and labels.
The carrier provides the bill of lading which also has a contractual nature that serves as a receipt of the provided freight services. This document has to be signed by the carrier, shipper and receiver and accompanies the shipped goods.
The air waybill accompanies the shipped goods by plane, serves as a receipt by the international airline, and is a contractual document between the airline and the shipper. This document additionally provides the details of the shipment’s content, the terms and conditions, the receiver and the sender details, and other information.
The sender signs the proof of collection and confirms the pickup of the shipment.
The recipient signs the proof of delivery and confirms the parcel was safely transported to the final destination.
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