How to Ship a Large Printer Safely

How to pack and ship a printer

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Shipping a printer has never been easier. We have helped people ship electronic equipment for over 10 years, so we put this guide together to show how you can ship a printer safely.Check our guidelines on how to pack a printer for shipping. Use the tool to calculate the cost of shipping your printer and schedule the courier service with just a few clicks.


What to consider before shipping a large printer

  • Take out the ink cartridges before transporting the printer.
  • It’s important to detach all spare parts when packing the printer. So, to make sure you will be able to reassemble everything perfectly, you can label each cable and part removed.
  • If you are relocating, we recommend you book your shipment in advance to ensure timely pick-up.
  • Check whether you need to print the shipping label or not. This information will be provided to you by email.
  • If you need to ship a printer larger than the standard dimensions allowed on the Package Service, check our available moving services options.


Courier services for shipping a printer

Choosing the right service is crucial when shipping an inkjet or laser printer via courier:
Have a different request? See all our services


How to pack a printer for shipping safely

Although they look sturdy, printers are very fragile items and need to be packed carefully for shipping.

  1. Take the original box of your printer. The best packing material for shipping a printer is its original box. If you want to transport a used printer and do not have the original packaging, use a sturdy cardboard box with the appropriate dimensions for your printer.
  2. Remove the ink cartridges. Never leave ink cartridges (for inkjet printers) or toner cartridges (for laser printers) inside the printer when moving it. Pack the cartridges individually inside resealable plastic bags to prevent leakage.
  3. Unplug the cables. Disconnect the power cord and USB cables and secure them to the back of the printer with masking tape. Carefully remove any other removable parts from the printer and pack them individually in bubble wrap.
  4. Remove paper from the printer. Then, close all non-removable trays, panels, or doors of the printer and secure them with masking tape.
  5. Wrap the printer in bubble wrap. Take a large piece of bubble wrap and position the printer in the middle. Next, wrap the printer completely with two layers of bubble wrap, ensuring that all edges and corners are covered.
  6. Place the printer in the box. Line the bottom of the box with a layer of packing peanuts. Then pack the wrapped printer inside the box, filling all empty spaces with more packing peanuts and other packaging materials such as crumpled paper.
  7. Close and seal the box. You can also add a “Fragile” or “This side up” label, but please take care to pack the printer properly for shipping to minimise the risk of damage, regardless of the warning label.
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Protection when shipping a printer

We are proud to work only with respected logistics companies, so you can rest assured your shipment will be in good hands.

All you have to do is pack your item accordingly to ensure a safe delivery. If you want to add extra protection, we offer affordable insurance options that you can add to your order during the booking process.

How much does it cost to ship a printer?

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FAQ on how to ship a large printer

Can I ship or transport a printer with ink inside?

Shipping or transporting a printer with ink inside is not recommended due to the potential risk of cartridges spilling during transport.
When ink spills, it can be difficult to clean and may result in harm to various parts of the printer, including the drum, seals, fuser units, and rollers.
To ensure safe shipping of your printer, we suggest removing the ink cartridges and packing them individually in leak-proof packaging.
For detailed instructions, check our printer packing steps.

How to ship a laser printer?

To ship a laser printer, use the original packaging or a sturdy double-walled box.
Take out any consumables, secure the movable parts, label the delicate components, and insert void fillers for added protection.
Choose a reputable courier service specialising in transporting delicate items.

How much does it cost to ship a printer?

The cost of shipping a printer is influenced by several factors, including the distance between the pick-up and delivery locations, the weight and dimensions of the shipment, and the type of courier service you book.
You can get a price very quickly by inserting the shipping route and your printer dimensions in our booking tool.

What is the cheapest way to ship a printer?

The cheapest way to ship a printer is to make sure you prepare the most compact packaging and book the delivery service with a provider that can offer you affordable rates, such as Eurosender.
Use our booking tool above to calculate the price of shipping your printer in an instant. Once you provide us with the necessary shipping information, our system will identify the most affordable courier option for your printer.

Can I transport a printer on its side or back?

No, if you are shipping an assembled printer, it should ideally be kept in an upright position during transport. Moving the printer on its side can cause damage to the device.
If you are moving a large office printer, we recommend looking into the options available for moving a large printer. We have transport solutions where the printer can be transported vertically or at an angle greater than 45°.