How to Ship a Large Printer Safely
How to pack a printer for shipping
Learn how to ship a printer safely with Eurosender! We provide guidelines on how to pack a printer for shipping to any destination in the world. Check the cost of shipping your printer in our booking tool and schedule the courier service in just a few clicks.
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BEFORE SHIPPING
What to consider before shipping a large printer
- Once the printer is packed, measure it to determine which shipping service best suits your needs.
- If you are relocating, it is recommended to book your shipment in advance to ensure timely pick-up.
- Check whether you need to print the shipping label or not. This information will be provided to you by email.
- Take out the ink cartridges before transporting the printer.
SHIPPING SOLUTIONS
Courier services for shipping a printer
Choosing the right service is crucial when shipping an inkjet or laser printer via courier:
Have a different request? See all our services
PACKING GUIDE
How to pack a printer for shipping safely
Although they look sturdy, printers are very fragile items and need to be packed carefully for shipping.
- Take the original box of your printer. The best packing material for shipping a printer is its original box. If you want to transport a used printer and do not have the original packaging, use a sturdy cardboard box with the appropriate dimensions for your printer.
- Remove the ink cartridges. Never leave ink cartridges (for inkjet printers) or toner cartridges (for laser printers) inside the printer when moving it. Pack the cartridges individually inside resealable plastic bags to prevent leakage.
- Unplug the cables. Disconnect the power cord and USB cables and secure them to the back of the printer with masking tape. Carefully remove any other removable parts from the printer and pack them individually in bubble wrap.
- Remove paper from the printer. Then, close all non-removable trays, panels, or doors of the printer and secure them with masking tape.
- Wrap the printer in bubble wrap. Take a large piece of bubble wrap and position the printer in the middle. Next, wrap the printer completely with two layers of bubble wrap, ensuring that all edges and corners are covered.
- Place the printer in the box. Line the bottom of the box with a layer of packing peanuts. Then pack the wrapped printer inside the box, filling all empty spaces with more packing peanuts and other packaging materials such as crumpled paper.
- Close and seal the box. You can also add a “Fragile” or “This side up” label, but please take care to pack the printer properly for shipping to minimise the risk of damage, regardless of the warning label.
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How much does it cost to ship a printer?
MORE INFORMATION
FAQ on how to ship a large printer
Can I ship or transport a printer with ink inside?
Shipping or transporting a printer with ink inside is not recommended due to the potential risk of cartridges spilling during transport.
When ink spills, it can be difficult to clean and may result in harm to various parts of the printer including the drum, seals, fuser units, and rollers.
To ensure safe shipping of your printer, we suggest removing the ink cartridges and packing them individually in leak-proof packaging.
For detailed instructions, check our printer packing steps.
How to ship a laser printer?
To ship a laser printer, use the original packaging or a sturdy double-walled box.
Take out any consumables, secure the movable parts, label the delicate components, and insert void fillers for added protection.
Choose a reputable courier service specialising in transporting delicate items.
How much does it cost to ship a printer?
The cost of shipping a printer is influenced by several factors, including the distance between the pick-up and delivery locations, the weight and dimensions of the shipment, and the urgency and type of courier service you book.
You can get a price very quickly by inserting the shipping route and your printer dimensions in our booking tool.
What is the cheapest way to ship a printer?
To find the cheapest way to ship a printer, select a carrier that charges based on the actual weight instead of the volumetric weight, which is calculated based on size.
Once you provide us with the necessary shipping information, we will offer you the most affordable and safest courier option for your printer.
Can I transport a printer on its side or back?
No, if you are shipping an assembled printer, it should ideally be kept in an upright position during transport. Moving the printer on its side can cause damage to the device.
We recommend choosing a dedicated service such as Van Delivery, where the printer can be transported vertically or at an angle greater than 45°.
Take into consideration these guidelines when shipping printers and other electronic devices. Nevertheless, please consider that following them does not guarantee that the courier company will transport your package without restriction. In case you decide to ship a printer, Eurosender will not be held responsible for any damages caused by the transport of your shipment.