How To Pack and Ship a Laptop Internationally

How to pack and ship a laptop internationally

Whether you are an individual buying a new portable PC at a better price abroad or an electronics reseller looking for a reliable national and international delivery partner for your business, we’ve got you covered! Get the right service to ship a laptop safely with Eurosender. Expert advice from our logistics professionals, whenever you need it. Shipping prices that match any budget. All through one single platform.

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What is the best way to send a laptop?

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How to prepare a laptop for shipping in a package

Shipping a laptop in Europe or internationally can be very easy if you just follow these simple steps:

  1. Prepare the laptop and place the laptop in its original padded box.
  2. Use bubble wrap to secure the original box and place it in a bigger cardboard box.
  3. Fill empty spaces with cushioning materials, such as packing peanuts.
  4. Pack all additional components separately.
  5. Seal the box with adhesive tape.
  6. You can also add a warning label saying “Fragile” or “Handle with care” on the box.


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What is the best way to ship multiple laptops?

Depending on the size and time-sensitivity of your shipment, Eurosender recommends:
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How to pack laptops for shipping on a pallet?

When you need to ship multiple laptops, preparing them on a pallet is easy when you follow our simple instructions on how to pack laptops for shipping in bulk.

  1. Choose a pallet in good condition. Place paper liners or cardboard on top of the pallet.
  2. Prepare the laptop in its original box, and place into another larger cardboard box.
  3. If shipping multiple laptops, select a box large enough to pack multiple boxes inside tightly, then fill any extra space with cushioning and seal.
  4. Place each box onto pallet. Use paper liners in between boxes for protection.
  5. Stack each box evenly, do not exceed pallet dimensions.
  6. Use pallet cables and plastic wrap to secure the load and tie at the base.

Shipping laptops and electronics with a dedicated van

Shipping laptops and other electronics in bulk across Europe with a dedicated van is ideal if you need a fast and affordable way of transporting your goods directly, with no stop-overs. Get an instant price for van delivery in Europe to ship laptops, electronics and more on our booking tool.

Important: While packing is not always required for van shipments, we do recommend to pack your laptops and other electronics carefully according to our instructions, to minimise the risk of damage during transport.


Regulations on shipping laptops and other lithium battery-powered gadgets

Sending laptops in the mail or by courier is perfectly legal both for private individuals and for authorised resellers if the gadgets you are shipping comply with the requirements below.
Items containing attached, non-removable lithium-ion batteries, such as the newest laptop models, can be sent by all modes of transport, provided they comply with the parameters outlined in the UN Manual of Tests and Criteria:

Single-cell batteries: No more than 2 cells, ≤ 20Wh

Multi-cell batteries: No more than 4 cells, ≤ 100Wh

Devices with lithium batteries exceeding the above specifications cannot be transported by air but can be carried by road or travel by sea.
When shipping laptops, it is recommended not to charge the battery to more than 30%. The relevant transportation recommendations for every gadget model can be found in the manufacturer’s product information sheet.

For items shipped outside the EU or between two non-member states, a customs declaration will be required. Do not try to lower the value of imported goods, otherwise, the package may be seized by the customs officers. If you are still unsure about your shipping options, let our logistics experts walk you through the process. Receive real-time assistance through our live chat.


FAQs about shipping laptops by post or by courier

Can you mail a laptop overseas by post or by courier?
Yes, both options are possible. If you are sending your gadget at the international level, check whether it will undergo a customs clearance procedure and prepare all the necessary documents. When using Eurosender, you will get a highly competitive price for safe door-to-door delivery services, available to almost any destination in the world via our Express Service. Send your laptop overseas and have it delivered in 24-72h by the most reliable couriers.
How to ship a laptop safely?
Whenever possible, ship your laptops in their original packaging, which has been tailored to protect your gadget in the best way possible. Follow our simple instructions above on how to pack a laptop for shipping to make sure your item is safe for transport. After putting it in the box, protect your laptop with enough padding to make sure it cannot move inside the package or the case. Do not forget to create a back-up copy of important data on your laptop before sending it across the country or abroad.
How to ship a laptop without the original box?
If you do not have the original box anymore, simply find a resistant cardboard box of adequate size and follow the packing instructions in a similar way:
  • Put the device in a laptop bag or a protective case.
  • Fill the box with cushioning materials such as crumpled paper or packing peanuts. Alternatively, you can use a thick layer of Styrofoam padding.
  • Put the laptop bag inside the padded cardboard box.
  • Close and seal the box. You can choose to add a warning label saying “Fragile”.
Can I receive compensation for my laptop if anything goes wrong during transportation?
Depending on the selected shipping service and the type of article being transported, shipping insurance may be included in the price of the service. For extra protection, we also offer additional insurance options with higher coverage at very low rates.
Always keep the original invoice of your device, as it serves as proof of its value. This document will be required by the courier company in case you decide to start a claim procedure for damage or loss. Please consider that insurance may not apply when shipping used or second-hand electronic devices.

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Take into consideration these guidelines when shipping laptops. Nevertheless, please consider that following them does not guarantee that the courier company will transport your package without restriction. In case you decide to ship used or second-hand laptops or other types of electronic devices, Eurosender will not be held responsible for any damages caused by the transportation of your shipment.